Privacy Policy

Effective Date: June 1, 2025
Last Updated: March 10, 2026
Company: Chief AI Advisors (“Company,” “we,” “our,” or “us”)
Website: https://www.chiefaiadvisors.com

Privacy Policy & Data Collection, Use & Protection

We are Chief AI Advisors, a Victoria, BC-based AI consulting firm specializing in structured AI visibility, AEO, SEO, automation systems, and conversion infrastructure for established professional service businesses across Canada and the United States.

Comments

When visitors leave comments on the site, we collect the data shown in the comment form, along with the visitor’s IP address and browser user agent string to help detect spam.

An anonymized string (hash) from your email may be provided to the Gravatar service to check for an associated profile picture. The Gravatar privacy policy is here: https://automattic.com/privacy/. Once approved, your comment and profile image (if any) may be visible publicly.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS). Visitors to the website can download and extract location data from images.

Use of AI Tools & Third-Party Software

To produce certain marketing assets (including pop-out ads), we may use third-party AI tools such as Breakout Clips or similar platforms. These tools may temporarily process your uploaded content in order to generate the final creative assets.

By using our services, you consent to the processing of your content through these secure third-party platforms strictly for the purpose of producing your requested deliverables.

We do not control the internal operations or storage policies of these third-party tools, but we only use reputable platforms with established privacy and security standards.

Retention & Deletion Of Creative Assets

Uploaded media files and project assets are stored securely and retained only as long as necessary to deliver your project and provide reasonable revisions.

You may request deletion of your media files or completed creative assets at any time by contacting [email protected].
We will delete files within 30 days unless retention is required for legal, archival, or operational reasons.

Cookies

  • If you leave a comment, you may opt to save your name, email, and website in cookies. These cookies last for one year for your convenience.
  • If you visit our login page, a temporary cookie determines if your browser accepts cookies. It contains no personal data and is deleted when you close your browser.
  • If you log in (site admins), cookies will save login and display preferences. Login cookies last 2 days; screen option cookies last 1 year. Selecting “Remember Me” extends login to 2 weeks. Logging out removes these cookies.

Embedded Content From Other Websites

Some pages may include embedded content (e.g., videos, forms, calendars). Embedded content behaves the same as if you visited the external website directly. These third-party services may collect data, use cookies, and track interactions, especially if you are logged into those platforms.

Contact Forms, Mailing List Signups, & Lead Capture Tools

When you submit a form on our site, including newsletter signups, contact inquiries, or automated lead capture forms (via GHL or other tools), we collect the information you provide, which may include:

  • Name.
  • Email address.
  • Phone number.
  • Business name.
  • Custom message or form input.
  • User behavior (e.g., time on page, clicks, browser type).

We use this information to:

  • Respond to your inquiry.
  • Provide requested services.
  • Send relevant email updates (if you opt-in)
  • Offer personalized AI and consulting solutions.
  • Improve our marketing, services, and user experience.

We do not sell your information. Information may be processed securely through our CRM, scheduling, or email delivery systems only to provide the services you request.

AI Business Diagnostic Tool

When you use our AI Business Diagnostic tool, we scan only publicly available information from the website URL you provide — the same data any search engine or AI platform can already access. No private pages, no login areas, and no stored browsing data are accessed.

The contact information you enter — name, company, email, and website — is used solely to generate and deliver your diagnostic report. It is processed through our secure delivery systems and is subject to the same data handling standards described in this policy.

SMS/Text Messaging Policy

  • No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
  • Information sharing to subcontractors in support services (such as customer service or SMS delivery providers) is permitted.
  • All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties, excluding aggregators and providers of the Text Message services

Who We Share Your Data With

We only share data with trusted service providers (such as email delivery, CRM platforms, or scheduling tools) for the sole purpose of delivering services you request.

All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties, excluding aggregators and providers of the Text Message services.

Children’s Information

Chief AI Advisors does not knowingly collect, use, or store personal information from children under the age of 13. If we become aware that personal data from a child under 13 has been collected inadvertently, we will take steps to promptly delete such information.

Parents or guardians who believe their child may have provided personal information may contact us at [email protected].

How Long We Retain Your Data

  • Comments and their metadata are retained indefinitely for recognition of follow-up comments.
  • Contact form entries and lead data are retained for as long as needed to fulfill your request or provide services, unless you request deletion.

Your Rights

You may request an exported file of the personal data we hold about you, including any data you’ve provided. You may also request deletion of personal data we hold, excluding data retained for legal, administrative, or security purposes.

To make a request, contact: [email protected].

Where Your Data Is Sent

  • Comments may be reviewed by an automated spam detection service.
  • Form submissions may pass through secure business platforms (such as GoHighLevel, Calendly, or email services) solely for processing, scheduling, and follow-up communications.

Contact Us

If you have any questions about this Privacy Policy, your data rights, billing, or cancellations, please contact us:

Chief AI Advisors
1293 Liberty Drive, Victoria, BC V9C 4H9
Email: [email protected]
Phone: 1-833-313-7714
Website: www.chiefaiadvisors.com